Ask the Expert | Picking the Perfect Venue with Diana Romero!

We are so excited to announce our newest blog feature “Ask the Expert”!  Wedding coordinators are absolutely incredible and multi-talented, so we are asking them what it takes to make your Wedding Day go off without a hitch!  Every month we’ll be featuring a new wedding coordinator and a specific topic when it comes to planning a wedding.

This month we’re featuring Diana Romero of At Your Side PlanningDiana is not only an experienced coordinator, she is also an experienced bride who tied the knot in August!  We asked this recent bride & coordinator her secrets when picking a great venue that meets the couples style and budget. Here’s what she had to say:

1. Each wedding is so different, where do you look for inspiration in creating a unique style for your clients? 

- I look for inspiration everywhere. I find the most inspiration when traveling.

2. What was your inspiration for your wedding?

- My inspiration was traveling to Hawaii and seeing a perfect venue and a perfect sunset.

3. Once a bride and groom figure out their needs and style, how should they go about finding a venue?

- Finding the perfect venue takes time! The venue will really depend on the client’s taste and style. From that, I know how to refer to venues.

4. What type of questions should they ask when touring the space?

- There are many questions to ask while touring a site such as if the venue has multiple weddings per day, the amount of set up time, the service charge, extra fees such as cake cutting, if there is a room onsite for bride to get ready in, meal amount for kids and vendors, rules, noise ordinances, and many other questions that are vital to know for the wedding day.

5. How many spaces do you recommend your clients see before choosing the location?

- I recommend choosing to visit at least three. 

6. Do you have any pointers on narrowing down the right venue?

- Depending on what is important to a couple, that would be what to focus on. 

7. How did you pick yours?

- For me, the breath taking view and impeccable customer service of a high end venue were really important. I would rather spend more and feel assured and confident in the venue and staff than save money.

8. We know that for most brides and grooms the bulk of the budget goes to food, drink and reception. Do you have any tips on cutting costs at the venue?

- To cut the cost at the venue, I suggest limiting the amount of the bar hosted. I also suggest getting cake for less amount of guests…there is always cake left at the end of every reception!

9. Any suggestions on what the bride and groom should splurge on?

- I suggest if the couple is going to splurge, to splurge on the food itself!

Thank you Diana for your input on finding the perfect location!  We loved hearing from you!


Wedding Coordinator Showcase – coming soon!

I’m so excited to be launching a new blog showcase piece called “Ask the Expert”!  With this piece, Kristyn and I will be interviewing our favorite wedding coordinators to help make your planning easier.

From intimate weddings of 20-50 guests to the mega weddings of 500-750 guests,  planning around and anticipating obstacles brings a lot of excitement and nervousness about how the day will unfold.  It’s exciting to imagine carrying out all the planning and execution yourselves, however wedding planning sucks up a great amount of time.  If you both work, have kiddos, or even get a little overwhelmed at family drama or unforeseen snags in the 11th hour while you are gluing centerpieces and labeling placecards,  delegation of the bulk of the work will help you coast through your engagement period!

I’ve started to tell all my couples at their photography consults to invest in a coordinator – even if it’s only for the day of. Coordinators have experienced all kinds of weddings and can steer you in the right direction for your vision and budget, give you realistic tips and pointers to smooth out your schedule, refer you to a vendor that matches your style, and take the burden off your shoulders months before the wedding and especially on the day of.   After all shouldn’t the bride and groom and their guests enjoy the day you’ve invested so much time and money towards? – it’s as simple as that!

As a photographer, I’m privy to a lot of the behind the scenes activity for each wedding.  Although each wedding is unique in their own way, carrying out an event of this magnitude from scratch can involve excruciatingly detailed planning and I cannot stress enough how much a coordinator will help alleviate unnecessary stress from the day . . . from YOUR day!!

If you are newly engaged or know a newly engaged couple, have them check back here for more wedding information.  Kristyn will be posting wedding tips and ideas that they can look through, and with the Ask the Expert piece we hope that we can help with wedding planning so that everyone can enjoy their day to the fullest!


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